CampusCare 10X Staff Information School Management Software Module

Your School. Your Staff. Our Technology Entabs School ERP

Staff Information School Management Software Module

A school management software which helps manage minds behind the minds through seamless staff management.

With recent launch of NEP 2020 and NCF 2023, the need for students to become more flexible and adaptable has been at forefront. Alongside, teaching staff and non-teaching staff also need to be included. For a student to receive learning in the right context, the teacher imparting it also needs to transfer it in the right manner. For the latter to happen successfully, a school ERP designed and built appropriately for this will do the job precisely.

Many schools even to date experience some form of trouble related to accurate, centralized staff information related to certificates, pay, leave, attendance, document alteration, etc. CampusCare 10X Staff Information Management Module covers these kinds of issues under a single platform run on a school management system.


Key Highlights:

Centralized Staff Profiles

Store all staff details personal info, qualifications, experience, certifications, etc., in one place.

Role-based Access Control

Ensure data privacy and security with customizable access levels for teaching staff, non-teaching staff, management, account department and so forth.

Staff Attendance Tracking

Integrate attendance with biometric, RFID, or face recognition systems (depending on schools requirement) for real-time, automated monitoring.

Payroll & Salary Automation

Auto-calculate salaries based on attendance, leaves, deductions, and compliance (PF, TDS, ESI, etc.).

Digital Document Archive

Store documents like ID proofs, offer letters, certificates, contracts among other documents for easy access and audits.

Staff Analytics & Reporting

Visual dashboards and exportable reports on costs, attendance, performance metrics to name a few metrices.

Mobile & Remote Access

Staff can view payslips, apply for leave, or mark attendance via mobile app or online portal.

Highlighting Features:

Staff Profile & Records Have a safe & secure database of staff: employee code, employee name, date of appointment, nature of employment. Also, the option to export / print staff profiles.
Attendance & Leave Daily attendance including the name of the staff, employee code, in & out time. In leave category, one can select the option if the nature of employment is permanent, probation or WH Teacher.
Reports View the report based on staff list, child details, designation wise, permanent mailing list, blood group list, etc.
Staff document update Opting the category of nature of employment, the document type to be updated, alongside having the option to download if required.

The benefits of using this ERP for different stakeholders:

For School Management / Administrators

360 Visibility of staff data across departments and branches

Faster Decision-Making with real-time dashboards & analytics

Better Resource Planning with data-driven insights on staffing gaps or surpluses

Risk Reduction by maintaining audit-ready records and reducing manual errors

For Accountants / Finance Team

Seamless Payroll Processing using integrated attendance, leave, and deductions data

Accurate Statutory Compliance (TDS, PF, ESI, etc.) with automated calculations

Error Reduction with centralized and consistent data inputs

Faster Audits with organized, accessible records and reports

Budget Forecasting using historical salary and staff cost data

For Principals / Heads of Department

Effective Staff Management through access to performance, attendance data

Timely Alerts on staffing issues like absenteeism, contract renewals, or shortages

Improved Scheduling with access to real-time availability of teachers and support staff

Stronger Communication with staff via system-generated messages, notices & reminders

FAQs

The module supports all categories of school staff including:
Teaching staff (permanent, part-time, visiting faculty)
Non-teaching staff (admin, office, IT, lab assistants)
Support staff (drivers, peons, housekeeping)
Contractual and temporary staff

Yes. Through the staff portal or mobile app, staff can securely:
View/update limited personal information
Download payslips and appointment letters
Apply for leave
Check attendance and training records

Yes. The module is flexible to match:
School-specific leave policies
Attendance rules (full day, half day)
Salary structures
Appraisal parameters
Department or branch-specific workflows

Absolutely. The module:
Calculates salary based on attendance, leaves, deductions, bonuses
Auto-generates monthly payslips
Supports PF, TDS, ESI, and other statutory deductions
Exports payroll reports in PDF/Excel

Yes. Security features include:
Role-based access control
Encrypted data transmission
Regular data backups
Audit trails of any profile changes
Only authorized personnel can access or edit sensitive information.

Yes. It supports multi-branch operations:
View staff across branches
Assign staff to specific campuses
Generate branch-specific or consolidated reports
Ideal for school chains or groups.

Yes. You can upload and securely store:
Aadhar, PAN, address proof
Qualification certificates
Appointment letters
ID card and photos
Documents can be version-controlled and downloaded when needed.

All staff records are digitally maintained and easily retrievable. The system helps you:
Instantly produce attendance or salary registers
Show proof of compliance (PF, TDS, etc.)
Present staff credentials and training logs
Provide accurate headcounts and role distributions

Staff can access their profiles via:
Web browsers (desktop/laptop)
Android or iOS mobile apps

About Entab

Founded in 2000, Entab Infotech Pvt. Ltd. is Indias leading School ERP company.

Our flagship CampusCare 10X School ERP empowers 2,000+ institutions access digitally safe data of all staff under a single platform.

As a Microsoft Gold Partner hosted on AWS Cloud, Entab ensures security, scalability, and innovation for modern schools.


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